Privacy Policy – ResponseFlo

Effective Date: February 1st, 2026

ResponseFlo (“we,” “our,” or “us”) respects your privacy and is committed to protecting it. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered business automation platform (“Services”).

By accessing or using ResponseFlo, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following categories of information:

a. Personal Information

Information you voluntarily provide, including:

• Name

• Email address

• Company name

• Account credentials

• Payment or billing details (processed by third-party providers)

b. Technical Information

Automatically collected data, including:

• IP address

• Browser type and version

• Device type and operating system

• Referring URLs

• Log files and timestamps

c. Usage Information

Data about how you interact with the platform, including:

• Pages viewed

• Features used

• Time spent on the platform

• Interaction logs

d. Customer Data

Any data you upload, submit, or process through ResponseFlo, including content processed by AI features.

2. How We Use Your Information

We use the information collected to:

• Provide, operate, and maintain the Services

• Create and manage user accounts

• Improve performance, features, and user experience

• Process payments and manage subscriptions

• Communicate with you about updates, support, or service-related matters

• Monitor for fraud, abuse, or security issues

• Comply with legal obligations

3. AI and Data Processing

ResponseFlo uses artificial intelligence to generate insights and automation outputs.

• AI-generated responses are based on input data and patterns, not guarantees.

• We do not claim ownership over your Customer Data.

• We do not sell Customer Data or use it to train public AI models without permission.

• You are responsible for the accuracy, legality, and appropriateness of data you submit.

4. Cookies and Tracking Technologies

We may use cookies, web beacons, and similar technologies to:

• Enable core platform functionality

• Analyze usage and performance

• Improve user experience

You can control cookies through your browser settings. Disabling cookies may affect certain features.

5. Data Sharing and Disclosure

We may share information:

• With trusted service providers (e.g., hosting, analytics, payment processors)

• To comply with legal obligations or lawful requests

• To protect the rights, safety, or security of ResponseFlo, users, or the public

• In connection with a merger, acquisition, or sale of assets

We do not sell personal data.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. However, no system is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain personal and usage data only as long as necessary to:

• Provide the Services

• Comply with legal obligations

• Resolve disputes

• Enforce agreements

Customer Data may be deleted upon account termination, subject to legal or operational requirements.

8. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion of your data

• Object to or restrict processing

• Withdraw consent where applicable

Requests can be made by contacting us at the email below.

9. Children’s Privacy

ResponseFlo is not intended for individuals under the age of 18. We do not knowingly collect personal information from minors.

10. Changes to This Privacy Policy

We may update this Privacy Policy –ResponseFlo

Effective Date: March 24, 2026
Last Updated: March 25, 2026

ResponseFlo ("we," "our," or "us") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information.

1. Information We Collect

We may collect the following categories of information when you visit our website, submit a form, or use our services:

Personal Information You Provide: Name, email address, phone number, practice name, and any other information you submit through our website forms.



Technical Information: IP address, browser type, device type, referring URL, and standard web analytics data collected automatically when you visit our site.

SMS and Communication Data: If you opt in to receive SMS messages from ResponseFlo, we collect and store your mobile phone number and your communication preferences.

2. How We Use Your Information

We use the information we collect to respond to your demo requests and inquiries, schedule and conduct product demonstrations, send transactional and informational SMS messages that you have opted into, improve our website and services, and comply with applicable laws and regulations.

3. SMS Messaging and Consent

If you provide your mobile phone number and consent to receive SMS messages from ResponseFlo, you may receive text messages related to your inquiry, scheduled demos, appointment reminders, and follow-up communications.

You can opt out of SMS messages at any time by replying STOP to any message you receive from us. After opting out, you will receive one final confirmation message and no further SMS messages will be sent to your number. To request help, reply HELP to any message, or contact us at responseflowsystems@gmail.com

Message and data rates may apply. Message frequency may vary depending on your interaction with our team and services.

4. Mobile Information and Third-Party Sharing

We do not sell, rent, lease, or share your mobile phone number or SMS consent data with third parties for their marketing or promotional purposes. Mobile opt-in data and consent will not be shared with any third party for any purpose other than what is described in this Privacy Policy or required by law.

5. Data Sharing

We do not sell your personal information. We may share your information with trusted service providers who assist us in operating our website and delivering our services (such as CRM platforms and communication tools), but only to the extent necessary to perform those services. These providers are contractually obligated to keep your information confidential.

We may also disclose information when required by law or to protect the rights and safety of our users or the public.

6. Data Retention
vacy Policy from time to time. Updates are effective once posted. Continued use of ResponseFlo after changes indicates acceptance of the revised policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices:

Email: responseflowsystems@gmail.com

SMS Messaging and Consent

If you provide your mobile phone number and consent to receive SMS messages from ResponseFlo, you may receive text messages related to your inquiry, scheduled demos, appointment reminders, and follow-up communications. You can opt out at any time by replying STOP. Reply HELP for assistance. Message and data rates may apply. Message frequency may vary.

Mobile Information and Third-Party Sharing

We do not sell, rent, lease, or share your mobile phone number or SMS consent data with third parties for their marketing or promotional purposes. Mobile opt-in data and consent will not be shared with any third party for any purpose other than what is described in this Privacy Policy or required by law.

Contact Us
Email: responseflowsystems@gmail.com
Website: https://responseflo.net